Trusted by clinics in Istanbul · Dubai · Riyadh · London

Zero missed inquiries.
AI responds in 8 seconds.

The complete AI system for aesthetics and medical clinics — from first inquiry to booked procedure, in under 60 seconds.

3×
More bookings in 90 days
8s
Average response time
68%
No-show reduction
WhatsApp AI ◆Instant Quote Engine ◆ Smart Calendar Sync ◆Patient CRM ◆ Medical Tourism Concierge ◆Instagram DM Automation ◆ Post-Op Follow-ups ◆8 Languages ◆ WhatsApp AI ◆Instant Quote Engine ◆ Smart Calendar Sync ◆Patient CRM ◆ Medical Tourism Concierge ◆Instagram DM Automation ◆ Post-Op Follow-ups ◆8 Languages ◆
The Problem

Clinics are losing millions
to slow responses

Medical tourism is booming. But most clinics still rely on manual WhatsApp — handing bookings to faster competitors every day.

⏱️
4–8 Hour Response Times
78% of patients book the first clinic to respond. That's rarely you.
78% book the first responder
📅
No-Show Chaos
Manual scheduling with no automated reminders. Each no-show costs £300–£800.
Average £4,200 lost per month
📋
Zero Patient Memory
Every conversation starts from scratch. Staff waste hours on repeat questions.
3–4 hours wasted daily on admin
💰
Revenue Left on the Table
PRP, aftercare, secondary procedures — never proactively offered.
12% average revenue increase missed
✈️
Medical Tourism Drop-off
International patients need hotel, transfer, visa coordination. Without it they go elsewhere.
60% of medical tourists choose on logistics alone
⚙️
Manual Everything
WhatsApp, Instagram, email — all handled by coordinators. Unscalable, error-prone, expensive.
5–8 hours per day on tasks AI handles in seconds
How It Works

Live in 14 days.
No technical work required from you.

We handle every integration. You handle your patients.

01

Connect

We connect MedFlow to your WhatsApp, Instagram, and Google Calendar. Takes 48 hours. No developer needed on your end.

02

Train

We train the AI on your procedures, pricing, surgeon profiles, and clinic tone. It learns your exact voice — not a generic chatbot.

03

Go Live

MedFlow handles every inquiry from day one. Bookings appear in your calendar. Your team focuses entirely on in-clinic care.

🛡️ 30-day money-back guarantee — if MedFlow does not increase your bookings, you pay nothing.
Live Demo

See exactly how MedFlow talks to your patients.

Select your clinic type and ask anything a real patient would ask. This is your AI — live.

Choose your clinic type
Try asking…
M
MedFlow AI
Online · responds in seconds
LIVE
Powered by Claude AI — the same AI that runs in your live MedFlow dashboard, trained on your clinic's exact treatments, pricing and brand voice.
2,400+
Procedures booked via AI
47
Patient nationalities served
68%
Average no-show reduction
8s
Average AI response time
Client Results

What clinic owners say
after 90 days

"
Down from 40% no-shows to under 9%
Before MedFlow I had a coordinator spending half her day chasing confirmations. We were sitting at around 38–40% no-show rate on consultations. Three months in we're at 9%. She now focuses entirely on in-clinic experience. I didn't expect it to move that fast.
DK
Dr. Kemal Aydin
Founder, Elite Aesthetics Istanbul
"
Responding in 8 seconds, in their language
Most of our international patients send their first message late at night. We used to reply the next morning and half had already booked elsewhere. Now the AI responds immediately in Arabic or German, sends a quote, and books the consultation. We stopped losing patients we never knew we had.
SR
Dr. Sarah Rahman
Medical Director, Pearl Dental Dubai
"
Monthly fee recovered in the first week
I was sceptical about the upsell feature — I didn't want it to feel pushy. But it reads the conversation and only offers something relevant. Our PRP take-up went from around 12% to just over 38%. The fee paid for itself in the first week and I haven't thought about it since.
MO
Murat Ozdemir
CEO, Nova Hair Clinic Istanbul
The Platform

Not a chatbot.
An operating system.

Every module purpose-built for cosmetic surgery, dental & hair transplant clinics. Trained on your procedures, pricing, and brand voice.

🔒app.medflowai.io/inbox
AI Inbox
Inbox
3 unread
Fatima Al-Hassan
How much for rhinoplasty?
James Mitchell
Can I see before/after photos?
Leyla Ozkan
What's included in the package?
F
Fatima Al-Hassan
Rhinoplasty · Dubai · WhatsApp
Hi, I'm interested in rhinoplasty. How much does it cost and what's the recovery time?
Hello Fatima! Our rhinoplasty starts from £2,800. Recovery is typically 7-10 days. We include hotel and airport transfer for international patients. Would you like me to send you a detailed quote?
Yes please, and can you send photos of previous results?
AI Inbox
Responds in 8 seconds, 8 languages
QUOTE · REF QT-4821
Fatima Al-Hassan
Rhinoplasty£2,800
5-night hotel package£450
VIP airport transfer£120
Total£3,370
30% deposit required · £1,011
Quote Builder
Branded quotes sent in 60 seconds
F
Fatima Al-Hassan
Dubai · Rhinoplasty · £3,370
Quoted
STATUS
Quoted
MESSAGES
14
SCORE
78%
TIMELINE
First inquiry via WhatsApp2 Apr
Quote sent — £3,3702 Apr
Follow-up sent3 Apr
Patient CRM
Full history, AI always remembers
FOLLOW-UP SEQUENCE
1
Patient inquires about procedure
AI responds in 8 seconds with personalised information
2
Quote sent automatically
Branded PDF with procedure details, pricing, and deposit link
3
Follow-up if no response in 48h
AI sends a warm, personalised check-in — not a generic template
Automations
5 sequences, fully configurable
PAYMENTS
Fatima Al-Hassan
Rhinoplasty · £1,011 deposit
Paid
James Mitchell
Hair Transplant · £750 deposit
Pending
Leyla Ozkan
Veneers · £870 deposit
Paid
Oliver Hughes
Botox · £200 deposit
Overdue
DEPOSITS COLLECTED
£2,881
OUTSTANDING
£950
Payments
Deposits tracked and chased automatically
POST-OP TIMELINE · Fatima Al-Hassan
Day 1 check-in
Patient confirmed comfortable
Complete
Day 3 check-in
Swelling normal, no concerns
Complete
Week 1 check-in
Scheduled for tomorrow
Pending
Month 1 review request
Auto-sends when patient reports satisfaction
Queued
Post-Op Follow-up
Automated check-ins, timed review requests
STAFF
DA
Dr. Ahmed Kaya
Surgeon · 12 procedures this month
Active
SL
Sarah Lim
Coordinator · 47 messages handled
Active
MO
Murat Ozkan
Anaesthetist · 8 procedures
On leave
Staff Management
Permissions, performance, scheduling
MONTHLY OVERVIEW
REVENUE
£42k
PATIENTS
34
CONVERSION
72%
BOOKINGS BY MONTH
Jan
18
Feb
25
Mar
34
Apr
12
Analytics
Revenue, conversion, staff performance
AI Patient Intelligence

Every inquiry answered in seconds

The AI is trained on your exact procedure list, pricing tiers, surgeon profiles, and clinic tone. It handles objections, quotes packages, books consultations, and escalates complex cases to your team — all autonomously, 24/7, in 8 languages.

60-second response time
Every WhatsApp and Instagram DM answered instantly
8 languages supported
Arabic, Turkish, English, German, French, Russian, Spanish, Portuguese
Human takeover
Flag sensitive conversations for your team instantly
Qualification scoring
AI scores patient readiness so you focus on hot leads
WhatsApp · Live
PATIENT · 10:03
How much does a hair transplant cost? I've been losing hair for about 2 years and want to know my options.
MEDFLOW AI · 10:03
Hi! Our FUE hair transplant starts from £2,800 for up to 2,500 grafts, and DHI from £3,200 for denser results. The right option depends on your hair loss pattern — would you like to book a free video consultation so our specialist can assess you?
PATIENT · 10:04
Yes, I'd like to book a consultation please.
Responded in 8 seconds
Smart Scheduling

68% fewer no-shows

Syncs with Google Calendar in real time. Patients pick their slot via WhatsApp, get instant confirmation, then automated reminders at 48h, 24h, and 2h before their appointment.

Google Calendar sync
Real-time availability, no double bookings
3-touch reminder system
Automated at 48h, 24h, and 2h before appointment
No-show prediction
AI flags high-risk appointments for proactive outreach
Waitlist backfill
Cancelled slots offered to waitlist patients automatically
This week's schedule
Mon 09:00 — Ahmed K.
Rhinoplasty Consultation
Confirmed
Mon 14:00 — Sarah M.
FUE Hair Transplant
Confirmed
Tue 10:30 — Leyla O.
Veneers Fitting
Confirmed
Wed 11:00 — James P.
Botox · 3 Areas
Confirmed
Thu 09:30 — Omar H.
DHI Hair Transplant
Reminder sent
No-shows this week: 0
Medical Tourism Concierge

Hotel, transfer, visa — handled

Automatically sends hotel recommendations, coordinates airport pickups, generates visa invitation letters, and builds personalised travel itineraries. Turns a WhatsApp inquiry from Dubai into a confirmed booking with zero manual effort.

Hotel packages
Partner hotels with negotiated rates, sent automatically
VIP airport transfers
Coordinated pickup and drop-off included in quotes
Visa invitation letters
Auto-generated and sent directly to the patient
5-day itineraries
Personalised travel plans including recovery schedule
Travel package
Fatima Al-Hassan · Dubai → Istanbul
✅
Airport transfer booked
VIP pickup — Istanbul Airport
✅
Hotel confirmed
Marriott Istanbul — 5 nights
✅
Visa invitation letter sent
PDF delivered via WhatsApp
✅
5-day itinerary delivered
Procedure day 2, recovery days 3-5
⏳
Post-op follow-up scheduled
Day 1, Day 3, Week 1 check-ins queued
Full concierge — zero manual effort
Revenue & Upsell Engine

+12% revenue per patient

The AI monitors each patient journey and triggers upsell offers at optimal moments — PRP after hair transplant, aftercare kits post-surgery, whitening after veneers.

Smart timing
Offers sent at the exact right moment in the patient journey
Personalised offers
AI writes each upsell message based on the patient's procedure
Win-back campaigns
Automatically re-engage patients who declined or went cold
Review collection
Timed to peak patient satisfaction for maximum conversion
Revenue breakdown · This month
Base procedures£38,400
AI upsells (PRP, aftercare, whitening)£4,280
AVERAGE UPLIFT PER PATIENT
+12%
from AI-timed upsell offers
Post-Op Follow-up

Day 1 to Month 3 — automated

Automated WhatsApp check-ins at Day 1, Day 3, Week 1, Month 1, and Month 3. The AI flags concerning responses to your care team instantly. Once the patient reports a great result, the review request fires at exactly the right moment.

5-stage recovery check-ins
Day 1, Day 3, Week 1, Month 1, Month 3
Complication flagging
AI detects concerning language and alerts your team instantly
Satisfaction-timed reviews
Review request fires when the patient is happiest
Rebooking triggers
Botox patients reminded at 3 months, repeat procedures offered
Recovery timeline · Fatima Al-Hassan
✅
Day 1
Patient confirmed comfortable, no concerns
✅
Day 3
Swelling reducing, recovery on track
✅
Week 1
Cleared to fly home, healing well
⏳
Month 1
Review request scheduled — auto-sends on satisfaction
○
Month 3
Final check-in + rebooking offer queued
Review request sent at Month 1 — 4.9★ average
Compliance

Built for real compliance

Patient data never leaves your region. By design, not by policy. MedFlow is built on EU-hosted infrastructure with GDPR, UK GDPR and KVKK compliance baked into the architecture — not bolted on as an afterthought.

Compliant
GDPR
European Union
Full data subject rights, consent management, and breach notification procedures.
Compliant
UK GDPR
United Kingdom
ICO-aligned data processing with UK-specific retention and transfer safeguards.
Compliant
KVKK
Turkey
Registered with Turkey's Personal Data Protection Authority. Local data residency available.
Compliant
Supabase EU Hosting
Infrastructure
All patient data stored on EU-based Supabase infrastructure. No data ever leaves the European region.
🔒 GDPR Compliant 🔒 UK GDPR Compliant 🔒 KVKK Registered 🔒 EU Hosted Infrastructure 🔒 No Third-Party Data Sharing 🔒 Right to Erasure Built-in
Pricing

One plan.
Everything included.

No tiers. No feature gates. Every clinic gets the complete MedFlow platform — AI inbox, automations, quote engine, staff management, and full onboarding. One patient covers it.

Complete Platform
$5,000/month
Average clinic recovers
$30,000+
in the first 90 days
Annual: $50,000/year
SAVE $10,000 — 2 MONTHS FREE
AI WhatsApp inbox — replies in under 60 seconds
Branded quote builder with PDF generation
5 automation sequences — fully configurable
Patient CRM — unlimited patients
Google Calendar sync + no-show prevention
Instagram DM automation
Staff management + performance tracking
Document automation — consent forms, contracts
Deposit chase + upsell engine
Review collection — timed to patient satisfaction
AI morning briefing — daily clinic summary
Full setup + AI training + dedicated onboarding
Live in 14 days · 30-day money-back guarantee · No long-term contracts
14 days
To go live
30 days
Money-back guarantee
1 patient
Covers the monthly fee
Get Started

Stop losing patients to faster clinics

Every day without automation is revenue walking out the door. MedFlow goes live in 14 days. 30-day money-back guarantee.

Live in 14 days
No long-term contract
30-day money-back guarantee